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Scoil Mhuire Adult Education continually monitors and evaluates our programmes, the quality of provision and the learning and teaching environment in order to ensure high quality programmes and to identify opportunities for development and improvement in both first and second provider schools.
Its purpose is to review, evaluate and report on the education, training, research and related services provided, the quality assurance system and the procedures which underpins these. Ongoing monitoring and regular review and evaluation are essential, in both first and second provider schools, if we are to ensure that we are meeting the requirements of learners, staff, tutors, QQI and other stakeholders. Self-evaluation enables us to consolidate areas of effective practice while also directing us to areas that require improvement and need to be addressed. Review and self-evaluation differ in frequency and scale.
To ensure effective and thorough self-evaluation we take the views of all stakeholders, learners, graduates, staff, tutors, employers, QQI, external authenticators and governance units into account and regard them as central to the processes.
We regard the selection of a suitable external evaluator who is competent to make a positive contribution to the process and to future plans for the programme as being key to the success of the self-evaluation exercise.
The outputs of all our review and evaluation processes are reported on in aggregate form to the Board of Management and/or our Quality Committee and used to implement change and improvement, helping us to identify best practice and stay abreast of developments that impact on our programmes.
The Quality Committee maintains oversight of all monitoring, review and self-evaluation processes and reviews reports.
The table below illustrates the ongoing monitoring and review that takes place.
Ongoing Monitoring and Evaluation
| Objective | Who Assesses It | Frequency | Elements Reviewed |
|---|---|---|---|
| Learner Surveys/ Analysis of learner feedback/ Class Representation | Learners/Tutor /Quality Officer | During and on Completion of Course | Course Objectives/ Tutor Delivery/ Material Provided/ Administration/ Course Information/ Assessment |
| Tutor Feedback Forms.(Programme Monitoring) | Tutor/Quality Officer | During and on Completion of Programme | Personal Reflection/ Timing/ Training/ Course Information/ Support from Mgt. |
| Analysis of Recorded Complaints | Quality Officer | Quarterly | Complaints Register |
| Monitor Learner Numbers/ Completion Rates | Quality Officer/ Data Committee | Ongoing | Enrolments /Attendance |
| Informal Correspondence with Learners and Tutors | Quality Officer/ Management Team/ Programme Team | Ongoing | All Aspects of programme content and provision |
| Management Meeting | Management/ Officers | Weekly | Ongoing Progress |
| Results Analysis | Administration Officer | Ongoing | Results Sheets |
| Evaluate adequacy of Facilities | Quality Committee | Annually | Minutes of Meetings |
| Monitoring of Tutor Performance in first and second providers | Quality Officer/ Director of AE/ Director of AE & QA Monitor of second provider school/ RAP/ Quality Committee | Ongoing | Learner feedback/ complaints/ attendance/ IV and EA Reports |
Monitoring and Evaluation is divided into three parts:
Our Programmes Team review and critically re-appraise programmes, in first and second provider schools, every two years and make modifications within the bounds of validation. Programme reviews are also forward looking, and we use the review data to inform the development of the programme. The PRT is made up of all those who are directly involved in all aspects of the programme. The Programmes Officer is responsible for convening the meetings and managing the documentation and reporting to the Quality Committee
The tutor is responsible for monitoring the quality of work placements and reporting on it to the Quality Officer.
The tutor monitors the following:
Programme Review is the responsibility of the Programmes Team, aided by the Quality Officer and tutors. It is monitored by the Director of Adult Education and approved by the external evaluator. It is carried out on a yearly basis and encompasses all QQI programmes.
The Programme Review Process includes:
This report is prepared by an Assistant Director and contains the following:
The Programmes collects and analyses both quantitative and qualitative data from:
Based on the findings of the Programme Review Report a Programme Improvement Plan is prepared by The Programmes Officer.
This contains an Action Plan for each of the recommendations in the report and a time scale for their implementation. Taking each of the five key areas in the report, it details the action to be taken, who will do it and when.
The report is monitored and approved in an external evaluation process by the Quality Committee and Adult Education Director. Implementation of the recommendations is the responsibility of the Director of Adult Education. All data on self-evaluation is compiled into an Annual Report and informs future procedures that are checked and approved by the Director of Education.